A Regular monthly meeting of the Weedsport Village Board was held on Wednesday, June 10, 2009 in the Village Hall, 8892 South St. at 7:00 p.m.
Present were: Mayor Jean Saroodis
Trustees: Lukins, Hinman, Perkins, Swim
Also present: Susan Lamphere, Clerk; Jimmy Saroodis, Supt. of Public Works; Jim Sullivan, Chet Dziergas, Joint Planning Bd. Members; David and Amanda Fulkerson
The meeting was opened with the Pledge to the Flag.
A motion was made by Trustee Perkins, second by Trustee Hinman, all ayes to accept the minutes of the May 13, May 28, and May 30, meetings.
CORRESPONDENCE:
June 8th
REPORTS:
Chief Winslow reported that the CDL law regarding the driving of fire vehicles has been amended to allow non- CDL drivers to operate fire apparatus while performing duties for the department. The Board was supplied with copies of the monthly report of calls.
Discussion was held on the Fire Department request to advertise for bid a new tanker. The current tanker was purchased in 1984. Trustee Hinman asked if refurbishing the present tanker was a possibility. Superintendent Saroodis stated finding parts is becoming difficult. Trustee Lukins stated that the Village is in contracts with other entities and the Village has the responsibility to have vehicles that can deliver the requirements of these contracts. It was agreed to look at other options available, possibly look into a demo or used truck. Trustee Swim stated any used vehicles for sale would probably be in the same condition as what we currently own. Trustee Hinman asked if the Board and the Fire Department could meet and go over the old tanker before any decisions were made. The Fire Chief will be informed of this decision. The Attorney is reviewing the specs also and has not responded with his opinion on the specs.
Trustee Lukins made the motion, second by Trustee Perkins to table putting the tanker specs out to bid until the Board can meet with the Fire Department.
Roll Call:
Trustee Hinman aye
Trustee Lukins aye
Trustee Perkins aye
Trustee Swim naye
Mayor Saroodis aye
POLICE REPORT
The Board reviewed the monthly calls of the Police Department. There are concerns regarding pedestrians crossing Route 34 in front of the Post Office. A letter has been sent to NYSDOT asking that they check into this unsafe situation and see what can be done to make this area safer. The police will be asked to watch this area for illegal parking and vehicles not yielding to pedestrians at the crosswalk. Trustee Lukins said the next round of “Safe Route to School Grant” will be offered later this year, and he will look into applying for a grant that would improve this area. Chief Gilfus will complete the evaluation form required by Civil Service on Officer Cordway.
JUDGES REPORT
The Board read the Judges Report. Fines collected totaled $10,045.00 for the month.
BUILDING INSPECTOR
The Building Inspector presented a report of monthly inspections and calls for the month. He forwarded a request to open a day care facility at the Baptist Church to the Zoning Board of Appeals. The Zoning Officer denied a building permit submitted by David Fulkerson, 2658 Watson Street for variance issues. Mr. Fulkerson was referred to the Zoning Board also.
SUPERINTENDENT
GROUT TECH/HYDRANT TESTING
Grout Tech has been camering the sanitary system and the DPW has been cleaning sewer mains. A new sewer main will be installed at 2538 W. Brutus Street. Hydrants have been flushed, serviced and flow tested. This is done every year and helps with the Village ISO rating report that benefits homeowners with keeping insurance costs down.
Rural Water met with Ron Spingler to do some leak detection work. No leaks were found but it was determined that older model meters may be slowing down and not giving accurate readings. A thank you letter will be sent to Doug Smorel with Rural Water for the great job he did for the Village
.
Trustee Lukins made the motion, seconded by Trustee Hinman to approve the Mayor to sign the Agreement with Robert Hart to mine up to 21,000 cubic yards of gravel from his property located at 8409 Hoyt Rd. The village agrees to pay $2.00 per yard and has received the proper mining permits from the NYSDEC, all present voted aye.
The Superintendent supplied a list of lawns/lots that were in need of mowing. Letters were sent to the homeowners. In the future the list of names will be supplied to the Board before letters are sent.
FULKERSON – 2658 WATSON ST.
David and Amanda Fulkerson were present to ask the Board to table the Feasiblity Study to move the 8”sewer line that runs under the area they plan to build a new home at 2647 Lincoln Street. They are appearing before the Zoning Board of Appeals on June 11, 2009. They wish to see the outcome from that meeting before moving forward with the study.
CLERK
The Clerk informed the Board the Lead and Copper testing will be done the week of June 15, 2009. This is required every three years. The Zoning Board of Appeals will meet Thursday, June 11th at 7:00 p.m. to hear the following cases: 1. Donald Burdick, 8957 Jackson Street, to convert a two-family residence into a single-family with a hair salon.
2. David & Amanda Fulkerson, 2658 Watson St. intention to build new house at 2647 Lincoln St. Final construction would maintain 8’9” front yard setback along with one 7’ side yard setback. Residential District is 25’ front yard and minimum side yard setback of 10’. 3. Kim Cuipylo plans to open a Day Care at the Baptist Church on Liberty St. will need a Special Use permit.
NOTICE OF DEFECT/LAWNS IN NEED OF MOWING/TESTING FOR CONTAMINANTS AT 2635 W. BRUTUS ST.
Notice of Defect was received from Michael Bowden, Weedsport Little League, regarding a leaning telephone type pole at Trolley Park. The Superintendent had this pole straightened and secured. Kevin Sordelet, 2635 W. Brutus St. was sent a letter regarding his complaint at last months meeting in regards to testing the water that drains in his ditch for contaminants. He was told he would be responsible for the testing fees. He has not contacted this office stating that he would like any testing done.
TREASURERS REPORT:
RESOLUTION ESTABLISHING A SPECIFIC CAPITAL RESERVE FUND FOR THE PURCHASE OF POLICE CARS
Trustee Lukins, made the motion, seconded by Trustee Perkins allowing the establishment of the following Police Car Reserve Fund, all-present voted aye.
RESOLVED, that pursuant to section 6-c of the General Municipal law, as amended, there is hereby established a capital reserve fund to be known as the “Police Car Reserve Fund” (hereinafter “Reserve Fund”). The purpose of this Reserve Fund is to accumulate moneys to finance the cost of a specific item of equipment. The specific equipment to be financed from the Reserve Fund is the acquisition of police cars. The estimated maximum cost of such item of equipment is $40,000.
The chief fiscal officer is hereby directed to deposit and secure the moneys of this Reserve Fund in the manner provided by section 10 of the General Municipal Law. The chief fiscal officer may invest the moneys in the Reserve Fund in the manner provided by section 11 of the General Municipal Law, and consistent with the investment policy of the Village of Weedsport. Any interest earned or capital gains realized on the moneys so deposited or invested shall accrue to and become part of the Reserve Fund. The chief fiscal officer shall account for the Reserve fund in a manner, which maintains the separate identity of the cash and investments of the Reserve Fund.
Except as otherwise provided by section 6-c of the general Municipal law, expenditures from this Reserve Fund shall be made only for the purpose for which the Reserve Fund is established. No expenditure shall be made from this Reserve Fund without the approval of this governing board and without such additional actions or proceedings as may be required by section 6-c of the General Municipal Law.
This resolution is subject to permissive referendum pursuant to subdivision 4 of section 6-c of the General Municipal Law.
Trustee Lukins made the motion, seconded by Trustee Perkins to approve the following budget amendment, all-present voted aye.
Debit HI8197.210 Project Contingency $26,000
Credit HI1440.220 Engineer – WWTP $26,000
Trustee Hinman, second by Trustee Swim, paid the following bills on a motion all present voted aye.
A Fund vouchers #121-165 totaling $22,316.43
F Fund vouchers #47-62 totaling $17,861.01
G Fund vouchers #48-63 totaling $10,593.95
CD Fund voucher #1 totaling $50.50
HI Fund vouchers 3-5 totaling $19,658.90
The Mayor noted the Shopping Guide is running an ad for two weeks for letters of interest to finish the term of Michael Gilfus on the Joint Planning Board. Mayor Saroodis and Trustee Perkins will meet with Jim Hotaling and David Miller on June 17, to work on Joint Planning Board agreement amendments and other issues.
Interviews with two applicants for the Wastewater Treatment Plant Operator, Pt were held. Trustee Swim made the motion, seconded by Trustee Perkins to hire Barry Walters effective June 15, 2009 at the rate of $20.00 per hour. He will start at approximately 10 hours a week. He asked if he paid the premium could he be added to the Village Insurance. This will be checked with Civil Service and our Insurance Carriers to see if there are any requirements as a part time worker. Mr. Walters will pay the monthly premium of $424.72 for individual coverage.
A proposal to provide technical assistance on the Wastewater
Treatment Plant Project was presented by New York State Energy Research and
Development Authority (NYSERDA). Trustee Lukins made the motion to approve the
Mayor to sign the Participation Agreement, Trustee Swim seconded this motion,
all present voted aye.
The September meeting will be changed to Wednesday, September 16, 2009 rather than September 9, 2009. Trustee Perkins, second by Trustee Swim, approved this on a motion all aye.
Therefore be it Resolved:
We the Village of Weedsport oppose the land-into-trust application and we also oppose the proposed fee-to-trust conveyance, submitted by the Cayuga Indian Nation of New York and urge the Bureau of Indian Affairs (BIA) to deny the application in all respects including for the reasons set forth above.
The contract with Cooper Decorations for Christmas decorations in the Village is up this year. Before any contacts are signed, the Board agreed to have the Mayor review other offers she has received.
The Mayor announced that the Town of Brutus Board denied the permit application for the July 10, 2009 concert for Bands to play at the County Fair, which expected an attendance of approximately 3,000 fans.
Discussion was held on the East Rude Street water/sewer line extension plans. The Mayor will ask Supervisor Hotaling when Tom Piascik, reviews the plans for the Town of Brutus if they could let the Village know of his findings.
A draft letter was received from Paul Chatfield, Engineering to Village Attorney David O’Connor in regards to the Village of Weedsport Water Agreement with the Town of Sennett. Mr. Chatfield is waiting for a response from David O’Connor.
Trustee Harry Hinman made the motion to adjourn the meeting at 9:00 p.m., second by Trustee Perkins, all ayes
Susan Lamphere
Village Clerk