A Regular monthly meeting of the Weedsport Village Board was held on Thursday, July 09, 2009, the date was changed so the Board could attend Memorial Services for Earl Lamphere who died on June 30, 2009. Mr. Lamphere served as a Trustee on the Board in the past. The meeting was held in the Village Hall, 8892 South St. at 7:00 p.m.
Present were: Deputy Mayor Swim
Trustees: Hinman, Lukins, Perkins
Also present: Susan Lamphere, Clerk; Diane Scheufele, Treasurer; Ron Spingler, WWTPO; Jeff Goodell, Foreman; Kathleen Barran, Citizen Reporter; Jim Sullivan, Chet Dziergas, Planning Board; Anthony Carnicelli, David and Amanda Fulkerson, Tom Winslow, David James, Weedsport Fire Dept; Brian Skidmore & Eric Pond with Barton and Loguidice, Engineers
The meeting was opened with the Pledge to the Flag.
Brian Skidmore stated that his firm has tabulated the Bids received on June 18, 2009 for the WWTP upgrade. The low bidders have been contacted with any questions they had and he feels comfortable with awarding the bids. Brian stated MEC Electrical’s bid was considerably lower than the next low bid and after speaking to the owner he wants to work and will honor his bid. Brian worked with him on the Village of Port Bryon upgrade project and he feels they do first quality work and keeps on schedule. B&L has not worked with D’Amico in the past.
A motion by Trustee Hinman, second by Trustee Perkins to approve the following Bids:
General Contractor – MA Bonoiovanni, Inc. $4,119,650.00
Electrical MEC Electric, Inc. $363,000.00
Heating & Vent. LeClaire-Fleming $66,135.00
Plumbing Daniel D’Amico $45,800.00
Barton & Loguidice will send letters to the successful bidders and a Pre-construction meeting will be arranged as soon as possible.
An Addendum No. 1 to the contract documents and specs for the WWTP have been submitted by Barton & Loguidice and are on file. An approved copy of the engineering plans & specifications for the WWTP project received by NYSDEC has been received. This approval is contingent upon compliance with conditions that were listed and are in the file.
Trustee Lukins, made
the motion to accept the minutes of the June 10, meeting as presented. Trustee
Perkins, seconded this motion, all present voted aye.
David and Amanda
Fulkerson were present to voice their displeasure that their intent to build a
new house on Lincoln Street is not progressing or moving forward. Mr.and Mrs.
Fulkerson have attended Board meetings to try and keep this project moving
forward but it is not going anywhere and his contractor will not be able to
work on his house after August. Also, there is financial help for new homes
being built that the Fulkersons can apply for to help with costs but they must
be living in the house before the end of the year to receive the breaks.
Mr. Fulkerson also
stated he was not pleased that the Village has been on his property without
notifying him prior to any work being done. Ron Spingler informed him that
Grout Tech has been in the Village doing camera work and that this would be a
good opportunity to have this line done also.
Deputy Mayor Swim
stated that a Special Meeting would be arranged as soon as possible to meet
with the Village Board, Mr. and Mrs. Fulkerson and the Village Attorney who is
on vacation this week, and in the future they would be contacted before the
village comes on their property.
The Board read the
Fire Chief’s Report. It was noted that Allen Harmon’s status is now a Level II
Firefighter. Allen O’Neil is now a certified EMT. David James and John Clark
are re-certified for their EMT levels.
The Board was
presented with information on the Cayuga County Comprehensive Emergency Plan, a
report on the Cayuga County Fire Service by the Fire Advisory Board, and
suggested Operational guidelines. The Mayor would like Board members to review
this information to discuss at the next Board meeting.
Trustee Lukins made
the motion to put out to bid a new tanker to replace the 1989 tanker currently
used by the Department. Trustee Perkins seconded this motion, all present voted
aye.
CORRESPONDENCE:
The Board read the Superintendent Report. The new building at the DPW is up. Electrical work needs to be done along with concrete work and new bay doors. Grout Tech has been in town camering the system. The Superintendent has presented the annual tree list of “take downs and trim only”. Letters have gone to the homeowners. Bob Ward of 9005 Jackson Street contacted the office saying that he does not want the tree taken down if possible. Trustee Hinman will look at the tree and determine if the tree can remain another year.
Anthony Carnicelli was at the meeting to complain about two sheds located at 2777 East Street. The Building Inspector talked with Mr. Carnicelli earlier in the day and told him he will check on the placement of these sheds this weekend and inform him of his findings. A letter will be sent to Mr. Carnicelli with this information.
Trustee Perkins made the motion, second by Trustee Lukins, all ayes to approve the Satisfaction of Mortgage for Carol Gruman, 2708 Van Buren St. This will be filed with the County Clerk’s Office. The Clerk contacted Gail Fischer regarding the records management grant that we applied for and was informed that they have not gotten any word about releasing the awards.
New York State Office of Parks sent a new State Aid voucher, to replace the previous one that has expired. The Trolley Park final payment will be released when this voucher is processed.
The vacancy on the Joint Planning Board has been advertised two times with only one response of interest to serve on this Board and this person is not eligible to serve because they live in another non-bordering County. The Board suggested letting the alternate step in until a replacement can be found.
The Board read the Justice Report and noted the month’s fine
amount collected was $13,475.00.
The Board read the Police Report and the Building Inspector report.
Elliot Engineering requested the Board send a letter authorizing discharge from the East Rude Street, (Brutus Sewer District No. 1) sewer extension to the Village’s collection system and Waste Water Treatment Plant for ultimate disposal. NYS DEC has required this as part of documents needed before the SPDES #NY 0020559 can be processed. Trustee Hinman made the motion to allow the hookup to our system, Trustee Perkins seconded this motion, all present voted aye. A letter of consent will be sent to Elliot Engineering.
JUSTICE COURT GRANT
The Court requested approval to authorize their grant application. Trustee Lukins made the motion, second by Trustee Perkins, all ayes, to pass a resolution authorizing the Justice to prepare and sign a Justice Court Assistance Program Grant to request up to the maximum amount available.
Trustee Lukins, second by Trustee Hinman, all ayes, to approve the Court Clerk permission to attend the NYS Assoc. of Magistrates Conference October 4-7 in Albany. There are sufficient funds in the Court budget for this expense.
Tim O’Connell has been paid $40,500. for the cleanup of property owned by David and Donna Coyle, located at 8803 South St. The Treasurer has requested reimbursement by July 27, 2009. If the Coyle’s have not paid these cleanup costs this amount will be added to the tax bill in March 2010. If unpaid a Judgment will be placed against the property.
Trustee Hinman made a motion to have Thoma apply for and administer the next round of grant funding in April 2010. Trustee Perkins seconded this motion, all present voted aye. The Mayor will sign the acceptance proposal.
Discussion was held on what to do with the HUD loan monies we have been collected. Currently there is $134,774 available. If the Coyle demolition costs can be deducted from this amount it will leave approximately $94,300 available for use. Trustee Hinman suggested holding that money to add to the Grant monies hoped to receive in next year’s awards.
To pay for the Coyle property cleanup:
Debit A511 Appropriated Fund Balance $40,500.
Credit A1610.420 Coyle Property Cleanup $40,500.
Replace roof over the municipal office
Debit A5110 Appropriated Reserves $7900.
Credit A1620.200R Buildings-Reserve Exp $7900.
Pay for Pole Barn
Debit A5110 Appropriated Reserves $19,500.
Credit A1620.200R Buildings-Reserve Exp $19,500.
Funding Assistance and ARRA compliance
Debit HI8197.210 Project Contingency $15,000.
Credit HI1440.221 Engineer – WWTP $15,000.
A Fund voucher #166-213 totaling $94,572.27
F Fund voucher #65-80 totaling $22,982.19
G Fund voucher #64-78 totaling $12,906.67
HI Fund voucher #6 totaling $11,090.09
Trustee Perkins gave a brief summary of the committee meeting attended by herself, Mayor Saroodis, Jim Hotaling, and David Miller. This Committee is working on an Inter-municipal Agreement, changing the Local Law that governs member terms, attendance issues. The Committee will keep the Board updated of the meetings regarding this issue.
The Clerk was instructed to contact NYSDOT to request the crosswalk marking located at the Post Office be repainted as soon as possible. The State noted in a letter to the Board this would be done under this years Special Pavement Marking Contract.
Trustee Hinman made the motion to adjourn the meeting at 8:50 p.m.; Trustee Perkins seconded this motion, all aye.
Susan Lamphere
Village Clerk